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  • To serve Poland – to build Europe – to understand the world

     

  • VISAS

  • IMPORTANT:

    Before you decide to apply for Schengen Visa at the Embassy of Poland in Jakarta, please check up on consular competence of the Schengen Member Country, competent to process your application. The application shall be processed by the Member State’s Consular Office according to the following rules:

     

    As a rule, applicants must submit visa applications, together with all necessary documents, in person at the Polish Embassy. Applications submitted by travel agencies on behalf of the applicant(s) will NOT be accepted!

    To avoid waiting time due to high volume of applicants applying at the same time, we will accept application according to appointment schedule generated on-line at our www.e-konsulat.gov.pl only.

     

    Please be informed that Booking an appointment is FREE OF CHARGE.

     

    The Visa fee must be paid in cash immediately upon submission of your documents and is not refundable even in the case of rejection. The fee is determined in Euros and converted into Indonesian Rupiah according to a quarterly varying exchange rate. NO additional fees must be paid. You will receive a receipt immediately after payment of the fee. 

     

    Dear Customer please be informed that it is strictly prohibited for Embassy staff to accept tips or any other form of payment. In this regard, any attempt at corruption will entail the immediate rejection on your visa process. In case any questions concerning this procedure you are free to contact us via email to  dzakarta.amb.wk@msz.gov.pl.  

     

    REQUIREMENTS for SCHENGEN VISA  type "C" - stays up to 90 days only refers to:

     

    1. The Member State whose territory constitutes the sole destination of the visit;
    2. If the visit includes more than one destination, the Member State whose territory constitutes the main destination of the visit in terms of the length or purpose of stay;
    3. If no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the territory of the Member States.

    1. VISA APPLICATION FORM:

    The applicant shall electronically fill in and register the Schengen Visa Application, before submitting visa documents. Persons included in the applicant's travel document shall submit a separate application. Minors shall submit an application signed by a person exercising permanent or temporary parental authority or legal guardianship with supporting legal documents e.g. Birth Certificate, legalized written permission from both parents with copies of their ID’s.

    On-line registration is available at: https://secure.e-konsulat.gov.pl/

    The application must be registered at the Polish Embassy in Jakarta. Please choose “Schengen Visa – Register form”

     

    2. PASSPORT satisfying the following criteria:

    - its validity shall extend at least 3 months after the intended date of departure from the territory of the Member States or, in the case of several visits, after the last intended date of departure from the territory of the Member States;

    - it shall contain at least 2 blank pages;

    - it shall have been issued within the previous 10 years. 

     

    In addition, the copy of the passport’s pages with personal data and with previous Schengen Visas.

     

    3. TRAVEL MEDICAL INSURANCE

    Proof of TMI covering the entire period of intended stay, covering any expenses which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during the stay. The minimum coverage must be EUR 30 000 (ca. $50.000) valid for all Schengen Countries, copy of healthcare card is not sufficient.

     

    4. PHOTO

    - two passport size biometric photo.

     

    5. VISA FEE IS 846.000 IDR

    Children below 6 years old – free of charge, between 6 – 12 years old 494.000 IDR

    For more information please email dzakarta.amb.wk@msz.gov.pl

    Attention!

    • The Visa fee should be paid by cash only, when submitting application at the Embassy.
    • In special cases, there is possibility to pay by bank transfer. For more information please contact via email: dzakarta.amb.wk@msz.gov.pl or Tel. +622152914777 or +622152914777;                Fax +62 21 5248180

    • The Embassy does not charge any additional/further fees other than those mentioned above for issuing a Visa.
    • The Visa fee is non- refundable

    6. IN ADDITION, ACCORDING TO THE PURPOSE OF THE VISIT, THE APPLICANT SHALL SUBMIT:

     

    1. Proof of financial means (one or more of the following documents):

    – Job letter indicating the duration of recruitment, responsibility and salary

    – Copy of labour contract

    – Recent personal bank statement or balance over the last three months

    – International credit card with a photocopy, etc. It can be considered as well to ask the applicant to provide a copy of his /her bank statements associated to that credit card.

    – Proof of social ties: Kartu Keluarga (family card), birth certificate, etc.

     

    1. Plane ticket and travel itinerary: flight booking with Passenger Registration Number (or booking number). The ticket should prove that the stay in the Schengen area does not exceed 90 days.

     

    1. Proof of purpose of intended stay:

    Business trip

    Letter of the Indonesian company introducing the businessperson, purpose and duration of the visit(s), financial cover of the visit, short company profile, etc.

    Invitation from the company that will be visited. The letter should incorporate relevant personal data of the invited, length of the invitation, reason and activity to develop in the Schengen State during the invitation.

    Proof of recent business contacts. In case of doubt repeated invitations from the same company in favour of the same applicant, documents in order to proof that the continuation of the commercial relationship with the company that invites (contracts, bills, etc.)

    If the goal is to attend commercial fairs or congress, letters of invitation from the organization of this events or invitations to attend them.

     

    Trips for political, scientific or cultural reasons, to attend sport events or for religious purposes

    Letter of invitation from Poland in which it is stated the name of the organization, contact data, data of the invited person, dates of stay in the Schengen area and reasons of the invitation.

     

    Private visit

    In case of stay at a private address of family or a friend: written and signed invitation with a copy of Polish ID or Polish passport. In some cases the officially registered invitation must be issued by Urzad Wojewodzki (Local Governor’s Office in Poland).

    In case of stay in a hotel: confirmed hotel booking and/or proof of payment for the whole period of stay.

    If the applicant cannot prove sufficient own financial means, (s)he has to present an original letter of guarantee (sponsorship letter) or a formal obligation signed by an EU-national or resident (and legalized by the immigration authorities). If deemed necessary: proof of relationship between visa applicant and person to be visited.

     

    Minors

    In case of a minor under 18 travelling alone or with one parent:

    – written permission is needed from both parents/guardians or from the parent who does not travel.

    – The signature(s) should be legalized (this can be done at the notary office, signature with IDR 6 000 stamp is not sufficient). This permission will specify the authorization to travel alone as well as the motive of the journey.

    – The minor should at all times during the journey carry this authorization on him or her. Photocopy of the birth certificate of the minor.

     

    Transit

    In case of transit through the Schengen area, the applicant shall present the visa of the country to be visited after the transit, as well as the reservation of the airplane tickets towards its final destination.

     

    Visa processing time is up to 15 days, but in some cases the procedure may be extended and the applicant may be required to provide additional documents and explanations.

     

     

     

    REQUIREMENTS for NATIONAL VISA  type "D"  -  stays over 90 days only

     

    1. VISA APPLICATION FORM:

    Each applicant shall electronically fill in and register National Visa Application, before submitting visa documents. Persons included in the applicant's travel document shall submit a separate application. Minors shall submit an application signed by a person exercising permanent or temporary parental authority or legal guardianship with supporting legal documents e.g. Birth Certificate, legalized written permission from both parents with copies of their ID’s.

    On-line registration is available at: https://secure.e-konsulat.gov.pl/

    The application must be registered at the Polish Embassy in Jakarta. Please choose “National Visa – Register form”

     

     

    2. PASSPORT/Travel Document satisfying the following criteria:

    - its validity shall extend at least 3 months after the intended date of departure from the territory of Poland

    - it shall contain at least 2 blank pages;

    - it shall have been issued within the previous 10 years. 

     

    In addition, a copy of the passport’s pages with personal data and with previous Schengen or National Visas.

     

    3. TRAVEL MEDICAL INSURANCE

    Proof of TMI covering the entire period of intended stay, covering any expenses which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during the stay. The minimum coverage must be EUR 30 000 (ca. $50.000) valid for all Schengen Countries, copy of healthcare card is not sufficient.

     

    4. PHOTO

    - two passport size biometric photo.

     

    5. VISA FEE IS 846.000 IDR

    Children below 6 years old – free of charge, between 6 – 12 years old 494.000 IDR

    For more information please email dzakarta.amb.wk@msz.gov.pl

    Attention!

    • The Visa fee should be paid by cash only, when submitting application at the Embassy.
    • In special cases, there is possibility to pay by bank transfer. For more information please contact via email: dzakarta.amb.wk@msz.gov.pl or Tel. +622152914777 or +622152914777;                Fax +62 21 5248180

    • The Embassy does not charge any additional/further fees other than those mentioned above for issuing a Visa.
    • The Visa fee is non- refundable

     

    6. IN ADDITION, ACCORDING TO THE PURPOSE OF THE VISIT, THE APPLICANT SHALL SUBMIT:

     

    1. Proof of financial means (one or more of the following documents):

    – Job letter indicating the duration of recruitment, responsibility and salary

    – Copy of labour contract

    – Recent personal bank statement or balance over the last three months

    – International credit card with a photocopy, etc. It can be considered as well to ask the applicant to provide a copy of his /her bank statements associated to that credit card.

    – Proof of social ties: Kartu Keluarga (family card), birth certificate, etc.

     

    1. Plane ticket and travel itinerary: copy of the flight booking with Passenger Registration Number (or booking number).

     

    1. Proof of purpose of intended stay:

    Work Visa

    The original document of the Work Permit issued by corresponding Urzad Wojewodzki/Governor`s Office in Poland or for English language teachers planning to work in Poland at universities, colleges or language schools the Certificate/Letter of Employment issued by president of that university/college/school.

     

    Letter of invitation from the company in Poland introducing the purpose of employment, duration of the stay, health insurance, etc.

     

    Student Visa

    The original document of the Letter of Acceptance from the Polish school or university and a letter from the Indonesian school/university (if applicable).

     

    Private visit

    In case of stay at a private address of family or a friend: the original document of the registered invitation issued by the Urzad Wojewodzki (Local Governor’s Office in Poland). This is mandatory for stays over 90 days.

     

     

    Visa processing time is up to 7 days, but in some cases the procedure may be extended and the applicant may be required to provide additional documents and explanations.

     

    For further information please consult our website at www.dzakarta.msz.gov.pl or contact us:

    Embassy of the Republic of Poland
    H.R. Jl. Rasuna Said Kav.X Blok IV/3

    12950 Jakarta, Indonesia

    phone: (+ 62 21) 25 25 938-40

    fax (+62 21) 25 25 958

     

    e-mail: dzakarta.amb.wk@msz.gov.pl

     

     

     

    For photo requirements click here.

     

    Please kindly note that the fee is non-refundable as it constitute the costs of processing the application.

    Important notice.

    1. Application fees as any well as administrative costs are non refundable in case of visa rejection or withdrawal of application.

    2. Submission of all required documents does not guarantee the issuing of visa.

    3. Apart from issued visa, immigration officer at checkpoint has the right to refuse the alien to enter into the Republic of Poland.

    4. Appropriate authorities may ask applicants to appear personally in order to provide any necessary explanations

     

    The Schengen area

    On 21st December 2007 Poland, together with 8 other new EU Member States, joined the Schengen area - a territory with no checks at internal borders formed by 25 States. These States apply uniform rules concerning entry and short stays in their territories.

    To enter the Schengen territory third-country nationals must be in possession of a valid travel document and a visa if it is required. They also have to meet the following conditions:

    • they justify the purpose and conditions of the intended stay and prove that they have sufficient means of subsistence, both for the period of the intended stay and for the return to their country of origin or transit to a third State into which they are certain to be admitted, or are in a position to acquire such means lawfully;
    • no alert has been issued for them for the purposes of refusing entry;
    • they are not considered to be a threat to public policy, national security or the international relations of any of the Schengen States.

    After undergoing the single check at the external border it is possible to move freely within the Schengen territory.

    Schengen States issue the following types of uniform visas which entitle the holder to enter and stay in the Schengen territory:

    • airport transit visa (A) - valid only for airport transit, does not entitle the holder to leave the transit zone of the airport,
    • short-stay visa (C) - valid for stays of no more than 90 days per period of 180 days.

    Apart from uniform visas, Schengen States issue national long-stay visas (D)   for stays over 90 days and residence permits.

     

     

    Schengen countries are 22 EU Member States: Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden + Norway, Switzerland and Iceland

     

     

    APPLICATION FORM FILLED IN BY HAND, NOT REGISTERED ON-LINE OR NOT SIGNED

    SHALL NOT BE ACCEPTED

     

     

    Informations concerning personal data protection: http://www.policja.pl/pol/sirene/prawo-osob-do-informac

     

     

     

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